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How to volunteer for the BIG Executive Committee


The Executive Committee comprises of the following positions: Chair, Vice-Chair, Treasurer, Secretary and two General Officers (without portfolio). All positions are open to nomination each year. To apply for a position, members are required to complete a nomination form.

Meetings take place every 2-3 months throughout the year at a location that best suits the current committee members, e.g. London or Manchester. All travel expenses are covered (see our Exec and Volunteer Expenses Policy) and attendance at every meeting is not compulsory.

Nominations for committee candidates are opened annually during May and June. In July, online voting opens up to the BIG membership with the results and appointment to each position being announced at the AGM. You do not have to be present at the AGM to take up a position on the Executive Committee.

"I originally ran for the Exec Committee because I thought it would be a really great networking opportunity, and it was. But it was more than that. Not only did I get to see how a small, yet professional organisation ran from the inside, but I also got a lot of experience I wouldn’t have had otherwise. I was pretty new to science communication but was working at an experienced science centre. Being on BIG’s Executive Committee allowed me to spread my wings and stand on my own two feet – faster than I would have been able to otherwise.

Secretary was a great position, too. Taking the minutes means you are responsible for keeping the actions of meetings clear and concise. Meetings only happen a few times a year, so it’s never too much work at any time. It was a great experience for me and I really can’t recommend it enough." 

- Ashley Kent, Secretary 2011-2014

The BIG Exec roles


The roles for each position are briefly described below, but you can take on extra tasks if you wish.

Chair
Appoint the Event Coordinator and Membership Services Manager (MSM).
Support and direct the Event Coordinator to deliver the Event.
Provide a point of contact for external enquiries.
Represent BIG through writing articles for publications or speaking at events.
Arranging and chairing exec meetings.
Act as signatory on the BIG bank account.
Chair the AGM.
Be on the judging panel for the Josh Phillips Science Communication Award, run by the Museum of Science and Industry in Manchester.
Be on the judging panel for the BIG Bursary.

Vice-Chair
Act as chair in the chair’s absence.
Take minutes at the exec meeting when required.
Act as signatory for BIG bank account.
Administer and be on the judging panel for the BIG Bursary.

Secretary
Act as signatory on BIG bank account.
Set agenda and take minutes for the exec meetings.
Co-ordinate the AGM and exec meetings.
Follow up action points from exec meetings.
Be on the judging panel for the BIG Bursary.

Treasurer
Act as key contact for bank and manager of BIG bank accounts.
Act as signatory for BIG bank account.
In conjunction with the MSM, maintain clear and well organised records of all BIG’s financial dealings.
In conjunction with the MSM, ensure all income is banked properly and payments made promptly
Produce quarterly summaries of income and expenditure.
Produce annual summary of income and expenditure for membership approval at AGM.
Ensure that BIG’s activities are conducted in a financially responsible way.

General Officers
Be on the judging panel for BIG Bursary.
Responsible for keeping the website up-to-date.

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BIG: the skills sharing network for STEM

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