amended in September 2012
The name of the group shall be BIG
STEM Communicators Network, herein after referred to as ‘the group’.
The objects of the group shall
2.1 to provide a mechanism for individuals involved in running hands-on activities, managing exhibitions, developing or building hands-on exhibits and assessing their impact to exchange views on issues and developments in the field;
2.2 to support and encourage study into these areas of common interest and to disseminate findings from such studies through meetings and publications, as required by the membership;
2.3 to act as body of informed opinion which may be consulted by members and others on matters affecting hands-on activities and exhibitions;
2.4 to co-operate with other specialist groups to achieve common aims.
3 Membership3.1 The group shall be an association of individual members whose work or interests lie in the field of science, technology, engineering and maths activities and who have paid the annual subscription.
3.2 The Executive Committee shall have the right:
(a) to approve or reject applications for membership
(b) for good and sufficient reason, to terminate the
membership of any individual member provided that the individual member shall
have the right to be heard by the said Executive Committee.
4 Subscription4.1 The annual subscription shall be determined by the Executive Committee and ratified by the membership at the annual meeting. The cost of subscription will be reviewed annually. Membership shall last twelve months from the time of payment.
4.2 The subscription from 2012 shall stand at £30.00, payable in Sterling.
5 AuditorsThe decision to appoint an auditor to examine and audit the accounts will be reviewed annually.
6 Officers6.1 The officers of the group shall be the Chairman, Vice-Chairman, Secretary, and Honorary Treasurer.
6.2 The officers shall be elected at the annual meeting to serve for one year. No officer shall serve for a period of more than 3 years nor shall they be eligible for re-election to any office for a period of one year thereafter.
6.3 No person shall be entitled to hold office who is not a member of the group. Any person ceasing to be a member during the period of office shall at the same time cease to be an officer of the group.
7 Honorary Treasurer7.1 The officers shall be responsible for financial matters affecting the group. The Honorary Treasurer shall cause proper accounts to be kept and these shall be inspected by the auditors when required.
7.2 Full audited accounts shall be presented to the membership once a year in time for consideration before the annual meeting.
7.3 All monies for and on behalf of the group shall be paid into the bank account of the group.
8 The Executive Committee8.1 The Executive Committee shall comprise the officers and up to 4 members elected annually to serve for one year.
8.2 The Executive Committee shall have power to co-opt up to 2 further non-voting members.
8.3 The Executive Committee shall meet at least 3 times per year.
9 Management9.1 to make such bye-laws and regulations for the management of the group as may be desirable. Such bye-laws and regulations to be specifically ratified at the next annual meeting.
9.2 to enter into deeds, guarantees, and agreements in accordance with these rules as agents of the group.
9.3 to buy the services of external providers to support the operation of the group.
9.4 to appoint such committees with such powers and duties as they may from time to time deem necessary.
9.5 to regulate and oversee membership and to encourage the development of a regional network and supporting structures.
9.6 At least one-half of elected members shall form a quorum.
10 Annual Report
A report of the Executive Committee shall be made to the full membership at the annual meeting.
11 Annual General Meeting (AGM)
The purpose of the AGM is:
11.1 to receive the report of the Executive Committee
11.2 to receive the report of the Honorary Treasurer and the accounts
11.3 to elect members of the Executive Committee. Any member shall be eligible to stand. They shall be proposed by one and seconded by another member. Voting shall be by simple majority.
If the Executive Committee by a simple majority decide at any time that on the ground of expense or otherwise it is necessary or advisable to dissolve the group, it shall call a meeting of all members of the group who have the power to vote, of which meeting not less than 21 days notice (stating terms of the resolution to be proposed thereat) shall be given. If such decision shall be confirmed by a two-thirds majority of those present and voting at such meeting the Executive Committee shall have power to dispose of any assets held by on behalf of the group. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution or institutions having objects similar to the objects of the group as the committee may determine.